Xemplo Pay | Automated Payroll & Award Interpretation

Smarter payroll control with Xemplo Pay

You don’t need to replace your payroll engine. You need a smarter way to prepare, approve, and control payroll without re-keying data or switching systems.

Timesheets, leave & expenses

Digitally capture hours, leave, and expenses across any device. Route approvals automatically and flow approved data straight into payroll - eliminating double handling and manual entry.

Payroll data & exports

Prepare payroll-ready data in Xemplo and sync it directly into your payroll engine. Approved hours, expenses, and invoices flow in bulk, while payslips return to Xemplo for full visibility and control.

Pay-run approvals

Preview pay runs before finalisation, flag anomalies early, and track every change with a clear audit trail - so nothing is approved blindly.

Payroll reporting & analytics

Gain clear visibility into labour costs by client, site, and department. Export detailed reports to support audits, business reviews, and smarter workforce decisions.

Payroll chaos starts upstream

When payroll relies on manual entry, spreadsheets, or disconnected systems for timesheets and expenses, errors creep in. Compliance becomes reactive. Fixing mistakes takes longer than running payroll.

Xemplo Pay brings control to that complexity - preparing accurate, approved, and payroll-ready data before it ever reaches your payroll engine.

End-to-end workforce management software

Xemplo isn’t just payroll. It’s part of a complete workforce platform that covers onboarding, compliance, and payroll orchestration. That means a smoother workflow from the day someone’s hired to the day they’re paid.

Onboard

Seamlessly hire, screen, and get workers ready before day one.

Work Rights panel showing an expired Work Visa and a dropdown menu with options including Renew, Check VEVO, VEVO history, and View change log.

Employ

Keep licences, certifications, and right-to-work checks up to date automatically.

Timesheet summary showing total agency rate $680, total pay rate $1,100, total charge rate $1,200, and a confirmation badge stating Invoice submitted.

Bill

Convert timesheets into invoices in one step, every time.

Frequently asked questions

Answers to the burning questions in your mind about Xemplo.

Can Xemplo be integrated with other HR and payroll systems?

Absolutely! Xemplo can connect seamlessly with leading HR, accounting, and payroll tools. What we can't replace, we ensure it works properly within our wider ecosystem. For more information, view our integrations page.

Is there a mobile app for time tracking?

Yes, Xemplo's mobile app allows employees to clock in, submit hours, and claim expenses from their phones. This information seamlessly flows downstream for approval and final payroll processing to reduce duplicate entry, manual overhead, and potential errors.

Can employees log hours and submit expenses via mobile?

Yes. As outlined above, Xemplo's mobile app allows employees to log their hours, submit leave, and upload expense claims directly from their devices (and virtually anywhere in the world). Data remains intact as it flows downstream to the payroll stage.

Can I review and approve pay runs on Xemplo before they are processed?

With Xemplo, every single pay run can be previewed, verified, and approved before finalisation to safeguard against overpayment, underpayment, incorrectly applied rates, along with other common payroll mistakes.

Is payroll data secure in Xemplo?

Payroll data provided to Xemplo is encrypted and stored securely every step of the way – meeting enterprise-level compliance standards and backed by our ISO/IEC 27001:2022 certification. You can read more about it here.

Simpler payroll. Better control.

Smarter payroll control with Xemplo Pay

If you'd prefer not to run payroll internally...

Seamless integration with payroll, HR, & accounting

Payroll chaos starts upstream

End-to-end workforce management software

Why businesses trust Xemplo

“They serve as our trusted provider for cutting-edge solutions in onboarding, payroll, and invoicing software.”

"When I joined, everything was paper-based, old-fashioned manila folders. It wasn’t compliant; it was a 30-year-old solution. Xemplo gave us a modern, automated way to manage HR.”

“The initial placement process has saved our support team a lot of time. Contracts can be sent within 2-minutes of receiving the notification from Bullhorn.”

“The number one benefit of Xemplo is the time it has saved us. This includes time spent managing onboarding, contracts, and visa checks."

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Frequently asked questions